Title: Programme Assistant

Type of Contract: Service Contract

Grade: SC 5

Organizational Unit: Education Sector, UNESCO Regional Office for East Asia

Primary Location: Beijing, China

Recruitment open to: Only Chinese nationals interested in working in Beijing may apply

Duration of the Contract: 12 months, with a possibility of extension subject to performance quality

Deadline (midnight, local time): 5 January 2025

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of Director of UNESCO Regional Office for East Asia and the direct supervision of the Education Programme Specialist, the incumbent will contribute to implementations of education programmes/projects, administrative works, partnership building and resource mobilization efforts by Education Unit of UNESCO Regional Office for East Asia based in Beijing, China, covering the new Ulaanbaatar, Mongolia Office and the three other regional office countries being Democratic People's Republic of Korea (DPRK), Japan, and the Republic of Korea (ROK).

Description of Responsibilities:

Under the authority of Director of UNESCO Regional Office for East Asia in Beijing and the direct supervision of Education Programme Specialist, the cumbent shall provide administrative and programmes-related assistance, and carry out the following duties and responsibilities:

1. Provide necessary administrative support with respect to project implementation, monitoring & evaluation, budget monitoring, reporting and update of relevant databases within the framework of UNESCO’s programmes.

2. Assist in the preparation of contracts, prepare and monitor payments, oversee budget situation, communicate and follow up with project partners, oversee the work of interns, to ensure smooth implementation of programme activities and related contracts.

3. Assist in the preparation of UNESCO work plans, project proposals for mobilization of extra-budgetary funding sources, reporting and updating of relevant databases within the framework of UNESCO’s regular programme and extra-budgetary activities.

4. Assist in organizing events, seminars, workshops and trainings, provide support for the Unit and undertake travel missions in support of project and programme implementation.

5. Assist in preparing various kinds of reports, communications and correspondence such as periodic reports on the implementation of the programme, country briefings, UN reporting, meeting minutes, inputs to office publications and social media, website updates, speeches, presentations, memos, letters and other correspondence, and provide translation and interpretation (Chinese – English) when needed.

6. Assist in maintaining contacts with UNESCO National Commissions, line ministries, UN agencies, development agencies, donors and NGOs in our five regional office countries.

7. Undertake any other assignments requested by the Director or the Education Programme Specialist.

REQUIRED QUALIFICATIONS

EDUCATION

·University degree, secondary, technical and/or vocational training.

WORK EXPERIENCE

·A minimum of 5 years of relevant experience.

·Experience in the area of project management, coordination and implementation.

SKILLS/COMPETENCIES

·Demonstrating/safeguarding ethics and integrity;

·Demonstrating corporate knowledge and sound judgment;

·Self-development, initiative-taking;

·Facilitating and encouraging open communication in the team, communicating effectively;

·Creating synergies through self-control;

·Managing conflict;

·Capacity to work in a team as well as independently;

·Operates in compliance with UNESCO’s rules and regulations.

LANGUAGES

·Good command of English and fluent in Mandarin (oral and written)

DESIRED QUALIFICATIONS

EDUCATION

·Degree in Administration, Management, Public Relations, International Relations, Languages and/or a discipline in Education.

WORK EXPERIENCE

·Of the 5 years relevant experience, at least 2 years working experience in the area of international organizations or diplomatic bodies;

·Relevant professional experience in project administration as  well as communication with partners.

SKILLS/COMPETENCIES

·Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook, SharePoint)

BENEFITS AND ENTITLEMENTS

Benefits include: 2.5 days of leave per month, up to 25% of the basic salary with proof of enrolment in a medical insurance and pension plan.

Please note that UNESCOis a non-smoking Organization.

A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.

HOW TO APPLY

Interested candidates should submit their application letter and CV in English to UNESCO Regional Office for East Asia in Beijing jobvacancy@unesco.org using UNESCO CV form available on this link: https://share.weiyun.com/yQVrnA1D. The deadline is 5 January 2025 at midnight (local time).

UNESCO is committed to promote geographical distribution and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply.

UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.