Title: PROGRAMME ASSISTANT
Type of Contract: Service Contract
Grade: SC5
Organizational Unit: Natural Sciences Sector (SC), UNESCO Regional Office for East Asia
Primary Location: Beijing, China
Recruitment open to: Only Chinese nationals resident in China may apply
Duration of the Contract: 12 months, with the possibility of extension
Deadline (midnight, local time): 12 March 2024
OVERVIEW OF THE FUNCTIONS OF THE POST
Description of Responsibilities:
Under the authority of the Director, UNESCO Regional Office for East Asia, and the direct supervision of the Programme Specialist for Natural Sciences, the incumbent shall provide administrative assistance, and carry out the following duties and responsibilities:
1. Provide necessary administrative support with respect to project implementation, monitoring & evaluation, budget monitoring, reporting and update of relevant databases within the framework of UNESCO’s programmes.
2. Assist in the preparation of contracts, prepare and monitor payments, oversee the budget situation, communicate and follow up with project partners, oversee the work of interns, to ensure smooth implementation of programme activities and related contracts.
3. Assist in the preparation of UNESCO work plans, project proposals for mobilization of extra-budgetary funding resources, reporting and updating of relevant databases within the framework of UNESCO’s regular programme and extra-budgetary activities.
4. Assist in organizing events, seminars, workshops and trainings, provide support for the Unit and undertake missions in support of project and programme implementation.
5. Assist in preparing various kinds of reports, communications and correspondence such as periodic reports on the implementation of the programme, country briefings, UN reporting, meeting minutes, inputs to office publications and social medias, website update, speeches, presentations, memos, letters and other correspondence, and provide translation and interpretation (Chinese – English) when needed.
6. Assist in maintaining contacts with UNESCO National Commissions, line ministries, UN agencies, development agencies, donors and NGOs in our five regional office countries.
7. Undertake any other assignments requested by the Director or the Programme Specialist.
REQUIRED QUALIFICATIONS
Education
·University degree, secondary, technical and/or vocational training.
Work Experience
·A minimum of 5 years of relevant work experience.
·Experience in the area of project management, coordination and implementation.
Skills/Competencies
·Demonstrating/safeguarding ethics and integrity;
·Demonstrating corporate knowledge and sound judgment;
·Self-development, initiative-taking;
·Facilitating and encouraging open communication in the team, communicating effectively;
·Creating synergies through self-control;
·Managing conflict;
·Capacity to work in a team as well as independently;
·Operates in compliance with UNESCO’s rules and regulations.
Languages
·Excellent knowledge of Chinese and English (oral and written).
DESIRABLE QUALIFICATIONS
Education
·Degree in Administration, Management, Public Relations, International Relations Languages and/or a discipline in Natural Sciences.
Work Experience
·Of the 5 years relevant experience, at least 2 years working experience in the area of international organizations or diplomatic bodies;
·Relevant professional experience in project administration as well as communication with partners.
Skills/Competencies
·Knowledge of UNESCO administrative guidelines and Enterprise Resource Planning (ERP) tools (iRIS (SAP), CORE (Salesforce), DUO, etc.).
·Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook, Sharepoint)
Languages
·Good knowledge of French.
BENEFITS AND ENTITLEMENTS
Benefits include: 2.5 days of leave per month, up to 25% of the basic salary with proof of enrolment in a medical insurance and pension plan.
Please note that UNESCO is a non-smoking Organization.
A WRITTEN ASSESSMENT MAY BE USED IN THE EVALUATION OF CANDIDATES.
HOW TO APPLY
Interested candidates should apply to UNESCO Beijing Office email jobvacancy@unesco.org using UNESCO CV form available on this link: https://share.weiyun.com/yQVrnA1D. The deadline is 12 March 2024 at midnight (local time).
UNESCO is committed to promote geographical distribution and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply.
UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
