CLT GRIP Project Coordination Assistant Position

Title: Project Coordination Assistant

Type of Contract: Service Contract

Grade: SB3/2

No of Incumbent: 1

Organizational Unit: UNESCO BEIJING OFFICE

Primary Location: UNESCO BEIJING

Recruitment open to: Only candidates resident in China may apply for this post 

Duration of the Contract: One year, with the possibility of extension

Deadline (midnight, local time): 25 July 2022

Overview of the functions of the post 

Description of Responsibilities:

Under the overall authority of the Office Director and direct supervision of the Culture Programme Specialist, the incumbent shall provide administrative, coordination and management assistance of the Gansu Revitalization and Innovation Project (700CPR4000).

1.Provide necessary support with respect to project implementation, monitoring & evaluation, budget control, reporting and update of relevant databases of the project.

2.Assist in the preparation of contracts, prepare and monitor payments, oversee budget situation, communicate and follow up with project partners to ensure smooth implementation of project activities and related contracts.

3.Assist in organizing events, seminars, workshops and trainings and provide support as planned by the Unit and undertake missions as requested by supervisor.

4.Assist in preparing various kinds of reports, communications and correspondence such as periodic reports on the implementation of the project, country briefings, UN reporting, meeting minutes, inputs to office publications and social medias, website update, speeches, presentations, memos, letters and other correspondence, and provide translation and interpretation (Chinese - English) when needed.

5.Assist in maintaining contacts with UNESCO National Commissions, the related ministries, UN agencies, development agencies, donors and NGOs in China.

6.Undertake any other relevant duty as assigned by the Director and the immediate Supervisors.

Required qualifications

EDUCATION 

·University degree, secondary, technical and/or vocational training closely related to cultural mandate of UNESCO. 

WORK EXPERIENCE

·A minimum of 3 years of relevant job experience. 

·Experience in the area of project management, coordination and implementation.

SKILLS/COMPETENCIES

·Demonstrating/safeguarding ethics and integrity;

·Demonstrating corporate knowledge and sound judgment;

·Self-development, initiative-taking;

·Facilitating and encouraging open communication in the team, communicating effectively;

·Creating synergies through self-control; 

·Managing conflict; 

·Capacity to work in a team as well as independently; 

·Operates in compliance with UNESCO’s rules and regulations. 

LANGUAGES

·Excellent knowledge of English and Mandarin (oral and written).

Benefits and entitlements

Benefits include: 2.5 days of leave per month, up to 15% of the basic salary for medical insurance and pension plan.

Please note that UNESCO is a non-smoking Organization.

A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.

How to apply

Interested candidates should submit their application letter and CV in English to UNESCO Beijing office jobvacancy@unesco.org with the title "GRIP Project Coordination Assistant". using UNESCO CV form available on this link: https://share.weiyun.com/yQVrnA1D.The deadline is 25 July 2022 at midnight (local time).