Vacancy Details

Title: Coordination Assistant

Grade: Service Contract, SB Level 4, peg 1 

Duty Station: UNESCO Beijing Office, China

Duration: 12 months (extendable)

Closing Date: 23 July 2021

Background

UNESCO’s mission is to contribute to the building of peace, the eradication of poverty, sustainable development and intercultural dialogue through education, the sciences, culture, communication and information. The UNESCO Office in Beijing was established in 1984, and it is now representing UNESCO in the North-East Asian countries in all five programmes (Education, Natural Sciences, Social and Human Sciences, Culture, Communication and Information). 

Duties and Responsibilities

Under the authority and direct supervision of the Director of UNESCO Beijing Office, the incumbent shall provide coordination assistance, and carry out the following duties and responsibilities:

Draft concept notes, proposals and project documents for inter-sectoral initiatives, under the direct supervision of the Director and in close collaboration with programme units; 

Assist in coordinating UNESCO Beijing Office’s contribution towards the development of Common Country Analysis (CCA) and United Nations Sustainable Development Cooperation Framework (UNSDCF) by liaising with five programme units within UNESCO Beijing Office and Resident Coordinator Offices in the five cluster countries;

Consolidate inputs received internally and externally to prepare solid briefing, talking points, speeches, presentations, and inputs to office publications;

Coordinate with Director’s Office for invitations from Chinese Ministry of Foreign Affairs and Director’s participation at these events;

Coordinate interview requests and assist with raising visibility of UNESCO Beijing Office through website updates, social media and press releases etc.

Provide administrative support to Director’s Office, e.g. scheduling appointments of visitors, preparing meeting documents, keeping track of mail box and fax, documentation and filling, travel arrangements, and other necessary backup;

Undertake any other assignments requested by the Director.

Requirements 

Two years working experience with advanced university degree (Master’s degree or equivalent degree) in education, culture, natural sciences, social sciences, communication, International Relations or other related fields. A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;

Previous experience in writing proposals and basic understanding of the administration of UNESCO is considered as a plus;

Required qualities include accuracy, tact, courtesy, flexibility, willingness to take initiative, team spirit and strong communication skills;

Fluency in English and Chinese (oral and written);

Excellent computer skills e.g. Microsoft Word, Excel and PowerPoint.

BENEFITS AND ENTITLEMENTS 

Benefits include: 2.5 days of leave per month, up to 15% of the basic salary for medical insurance and pension plan. 

Submission of Applications: Please submit your application (including cover letter clearly mentioning the title: “Coordination Assistant for Director’s Office”, along with filling in the UNESCO CV form available on this link: https://share.weiyun.com/yQVrnA1D ) in English by 23 July 2021 to jobvacancy@unesco.org

Note: Only shortlisted candidates will be contacted for interview.