Title: PROGRAMME ASSISTANT FOR COMMUNICATION AND INFORMATION

Type of Contract: Service Contract

Grade: G-5

Organizational Unit: UNESCO BEIJING OFFICE

Primary Location: UNESCO BEIJING

Recruitment open to: Only candidates resident in China may apply for this post

Duration of the Contract: Initially 12 months, with the possibility of extension

Deadline (midnight, local time): 26 October 2020

Overview of the functions of the post 

Description of Responsibilities:

Under the authority of the Director, UNESCO Beijing Cluster Office and the direct supervision of the National Professional Officer (NPO) for Communication and Information (CI), the incumbent shall assist in the design, development and implementation of the Office’s activities in the field of CI within the framework of the Office mandate. This will include more specifically:

Assist in the preparation of workplans, project proposals for mobilization of funds from EXB sources, reporting and update of relevant databases within the framework of UNESCO’s regular and extra-budgetary programmes;

Provide necessary administrative support to project implementation, monitoring & evaluation, budget control, reporting and update of relevant databases within the framework of CI programmes;

Assist in the preparation of contracts, monitor payment, prepare payment, oversee budget situation, communicate and follow up with project partners to ensure smooth implementation of programme activities;

Assist in organizing seminars, workshops and trainings as planned by the Section and undertake missions as requested by the Head of Unit;

Assist in preparing various kinds of reports such as requested by UNESCO Headquarters, country briefings, UN reporting, inputs to office publications, news articles, speeches, presentations, meeting minutes, memos, letters and other correspondence, and provide translation and interpretation services;

Assist in maintaining contact with UNESCO National Commissions, line ministries, UN agencies, development agencies, donors and other partners in the Cluster countries;

Undertake any other assignments requested by the Director or the NPO.

Required qualifications

EDUCATION 

Advanced university degree in communications studies, computer sciences, international relations, public administration, or other relevant fields.

WORK EXPERIENCE

A minimum of five years of relevant work experience;

Experience in the area of project management, coordination and implementation.

SKILLS/COMPETENCIES

Demonstrating/safeguarding ethics and integrity;

Demonstrate corporate knowledge and sound judgment;

Self-development, initiative-taking;

Facilitating and encouraging open communication in the team, communicating effectively;

Creating synergies through self-control;

Managing conflict;

Capacity to work in a team as well as independently;

Operates in compliance with UNESCO’s rules and regulations.

LANGUAGES

Excellent knowledge of English and Mandarin (oral and written).

Desirable qualifications 

WORK EXPERIENCE

A minimum of two years working experience in the area of international organizations or diplomatic bodies;

SKILLS/COMPETENCIES

Knowledge of UNESCO administrative and informatics tools (FABS, SISTER, DUO, etc.).

LANGUAGES

Good knowledge of French.

Benefits and entitlements 

Benefits include: 2.5 days of leave per month, up to 15% of the basic salary for medical insurance and pension plan.

Please note that UNESCO is a non-smoking Organization.

A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.

How to apply

Interested candidates should submit their application letter and CV in English to UNESCO Beijing office jobvacancy@unesco.org using UNESCO CV form available on this link: https://pan.baidu.com/s/1hUQpEtOq1DnmD2PSSyJEww. The deadline is 26 October 2020 at midnight (local time).